Certificate Issuance Service
(Graduates)
The Certificate Issuance Service allows you to receive necessary certificates by applying online and paying via credit card, cash payment at a convenience store, mobile carrier billing, or multi-payment network. You can print out various types of certificates using the multi-function copy machines provided in convenience stores (7-Eleven, FamilyMart, and Lawson) throughout Japan.
By applying and paying in advance, graduates may also use this service to have various necessary certificates sent to them by mail in the conventional manner. In such cases, a separate postage fee will be charged in addition to the application fee.
*Students who enrolled in certain academic years will not be able to print out Academic Transcripts and some other certificates at convenience stores. If this applies to you, you may only select to receive your certificates by mail when applying through the Certificate Issuance Service. For details, please see to the List of Faculties, etc. and Academic Years for which Academic Transcripts are Issuable at Convenience Stores at the bottom of this page.
*Chiba University introduced its Certificate Issuance Service on December 13, 2021. Following the introduction of this service, applications for certificates are no longer accepted at the relevant offices or by mail. Please be advised that, even if we receive an application by mail, we are no longer able to issue certificates by mail, and that we may also be unable to send back return envelopes or any other documents included. However, for some special certificates, it is still necessary to apply at the relevant office or by mail. For details, please refer to Issuable Certificates at the bottom of this page or the page of your faculty, graduate school, etc.
*As of February 2022, non-degree students are no longer able to use the Certificate Issuance Service for any certificate. Please apply at the relevant office in your faculty or by mail.
*From July 2022, the Certificate Issuance Service will also be available for use by graduates of the Graduate School of Horticulture, and Graduate School of Education. However, some certificates cannot be printed out at convenience stores. For details, please see to the List of Faculties, etc. and Academic Years for which Academic Transcripts are Issuable at Convenience Stores at the bottom of this page.
■Certificate Issuance Service Registration Site and Login Site
Regardless of whether you print out your certificate at a convenience store or receive it by mail, it is necessary to apply for issuance online in advance.
□Please register if you are a first-time user.
* If you have been enrolled in multiple faculties or graduate schools, such as if advanced to a higher-level program from within the university, please register information (affiliation, period of enrollment, etc.) for your most recent period of enrollment.
Click here to view the Registration Manual
□If you have already obtained an ID, please use the Login Site.
*The Certificate Issuance Service User Manual is available for viewing on the site after logging in.
■Usage Instructions (Please read carefully if you are a first-time user.)
□Convenience stores where service is available
・7-Eleven, FamilyMart, and Lawson stores (listed in alphabetical order) throughout Japan that provide multi-function copy machines
・24 hours a day, 365 days a year
* This service is not available at overseas stores.
*Excluding maintenance times, including for various commercial services, as well as periods when university operations are suspended.
□ Available application fee payment methods
①Credit card payment
②Cash payment at a convenience store (FamilyMart)
③Cash payment at a convenience store (Lawson)
④Cash payment at a convenience store (7-Eleven)
⑤Pay-easy payment
⑥Mobile carrier billing (Docomo payment)
⑦Mobile carrier billing (au kantan payment)
⑧Mobile carrier billing (Softbank collective payment)
⑨PayPay (online payment)
⑩LINE Pay
⑪Apple Pay
□Printing Deadline
・Within 7 days after application
*Please note that you will no longer be able to print out the certificate after midnight on the 8th day, and the issuance fee will not be returned.
*If you are paying by SmartPit, please pay at a convenience store within 7 days after application.
□Service Usage Precautions
・If you need to receive the certificate in a sealed envelope
When applying online, please select “By Mail” and check the box to indicate that you wish to receive your certificate in a sealed envelope.
・Name displayed on the certificate
Certificates are issued under the name of the applicant at the time of graduation. Certificates cannot be issued under the name of the applicant at the time of application, if different than the name at the time of graduation.
・Dual-password system
In order to enhance security, we require users to establish a second password in addition to the original password.
Users are able reset forgotten passwords.
・Multi-function copy machines compatible with this service
[7-Eleven]
7-Eleven offers multi-function copy machines compatible with the netprint service provided by FUJIFILM Business Innovation Corp.
Please not that some stores do not have multi-function copy machines.
[FamilyMart] [Lawson]
FamilyMart and Lawson offer multi-function copy machines compatible with the Network Print service provided by Sharp Marketing Japan Corp.
Please note that some convenience stores do not support the Network Print service.
・Printing of digital watermarks
Certificates printed out using this service make use of POPITA technology to protect against counterfeiting.
The certificates cannot be copied and used.
*POPITA is a registered trademark of NTT Advanced Technology Corporation.
・Precaution when submitting certificates to the Ministry of Foreign Affairs
There have been cases of certificates issued from on-campus issuing machines and convenience stores not being accepted by the Ministry of Foreign Affairs.
The Ministry of Foreign Affairs does not accept certificates featuring POPITA (digital watermark) output from these locations.
(*Reference: https://www.mofa.go.jp/mofaj/toko/todoke/shomei/index.html)
*From the relevant page of the Ministry of Foreign Affairs’ website
If you will be submitting your certificate to the Ministry of Foreign Affairs, please be sure to select the “For the Ministry of Foreign Affairs” option when applying online. Such certificates may only be received by mail.
Please be aware that it may take some time to issue a certificate that is not watermarked.
■Certificate Application Fees
A fee of 800 yen is charged per certificate.
Printing out a certificate at a convenience store incurs a separate printing fee of 60 yen per copy.
In addition to the application fee, receiving a certificate by mail incurs a separate postage fee based on the number of copies required.
Fees will not be refunded for completed applications in which the number and/or type of certificate were entered incorrectly.
■Issuable Certificates
■List of Faculties, etc. and Academic Years for which Academic Transcripts are Issuable at Convenience Stores
*Some certificates may only be received by mail. We thank you for your understanding.
■Postage
■To Certificate Recipients (Corporate Recruiters)
Certificates that are issuable at convenience stores make use of POPITA technology to protect against counterfeiting.
If you receive a certificate issued by the University via a convenience store, you can verify the authenticity of the certificate using the POPITA technology.
■For Inquiries
・If the certificate you wish to apply for is not listed under Issuable Certificates
Please contact the appropriate office in your faculty, graduate school, etc. Click here for a list of faculties and graduate schools
・For inquiries regarding payment methods and/or system operation (inability to log in, inability to receive e-mails, etc.)
